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#CHANGING EMAIL SIGNATURE IN OUTLOOK HOW TO#

While you could add a link to a website by simply typing it in full, it will probably look nicer when you type for instance the name of your company and make that link to your corporate website or have the word, “Facebook” or “Twitter” link to your profile page. If the picture contains some important details, you can edit your Plain Text signature manually to add this information in text form. Pictures are not shown in the Plain Text version of your signature. Link to File will load the image from the Internet.

To maintain the URL reference to the picture, you must also use Insert-> Link to File.

If your picture is located on the web, then type its URL in full.

In the dialog that pops-up, you can browse to the location of the image that you want to insert.

In the Signature Editor, press the image icon (between the Business Card icon and the Hyperlink icon).

Once that you have prepared your image, you can insert it in the following way In case of the last, you must also set the option for Outlook to send a link instead of a copy for linked images. When you link the image, the image itself isn’t included in the message but you locate it on the web and have it load from there.

Decide whether you want to embed or link the image Įmbedding the image into your signature means that it gets included into each and every message that you send.

You should aim for an end-result not larger than 10KB. The jpg-format works well for pictures, the png-format works well for detailed graphics and the gif-format works well for simple graphics.

Save it in a format that makes the file size as small as possible.

Prepare the picture or logo that you want to use Įdit it in a picture editing program so that it has exactly the dimensions as how you want to use it in your signature.

It is also needed to edit your Plain Text signature as otherwise you’ll only see the characters which in this case would be * 8 ( Adding a picture/logoĪdding a picture or a logo to a signature is quite easy but there are a few tricks to it to do it properly.

However, use it with caution as recipients working on non-Windows computers might not have this font installed.

In general, it is pretty safe to use the Windings font if you want to use characters such as * 8 ( to represent information for things such as e-mail address, web address and phone number. If that font is not installed, then the receiver would see that text in a different font, the wrong characters or even just placeholder characters (empty square boxes). This is because in order for the receiver to see your signature as you intended, that font also needs to be installed on the machine of the recipient. The only real thing to note is that you shouldn’t use too exotic fonts for your signature. Modifying the font setting is probably pretty much self-explanatory. When you still need more customization options, the Advanced section has you covered. In the next few sections, we’ll cover the basics of the Signature Editor together with some tips and tricks to get the most out of it with relative ease. The Signature Editor may look a little bit confusing to some at first while others may get the impression that a lot of formatting options are lacking. Outlook’s main window to create and manage Signatures. Press the “New” button to create a new signature. When pressing the Signatures… button you’ll get an overview of the already configured signatures. Tools -> Options -> tab Mail Format -> button: Signatures… To create a signature and set options for it you go to Adding variables, random quotes and moreĪs stated before, creating a simple signature in Outlook isn’t a hard task.Creating a Signature from a HTML template.Inserting and changing signatures manually.

#CHANGING EMAIL SIGNATURE IN OUTLOOK HOW TO#

It also contains lots of tips about do’s and don’ts and how to overcome some common signature issues. This guide will cover both the basics and advanced examples for creating, using and managing signatures in Outlook. However creating the signature you want with for example a company logo in it can be quite of a hassle. Creating and selecting a signature is not that difficult in Outlook.